About HSA 'Jobs'
HSA Jobs require a bit more commitment than being on a Working Group as they involve managing a bigger task or performing a smaller task on a regular basis. Most jobs can be split up between two or more people. Below is a list of volunteer opportunities, descriptions, and estimated time commitment. Many jobs require having clearances. For more information, contact the vice president, or sign up HERE. Thank you!
5K
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5K - Sponsorship Manager: This role is active from January to April and entails contacting businesses to renew their 5K T-shirt sponsorships and soliciting new businesses for sponsorship. |
Time commitment: approx. 20 hours over 4 months |
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5K - Prize Manager: This role is active from February to May and entails contacting businesses to ask for prize donations and then collecting the prizes. |
Time commitment: approx. 12 hours over 4 months |
beautification
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Beautification - Chair: This role schedules and coordinates regular clean up sessions to keep the PAS grounds litter-free and safe. |
Time commitment: approx. 3 hours / month Clearances required |
book fair
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Book Fair - Chair: This role helps Dr. Kreidle set up, tear down, and run shifts during the Scholastic Book Fair which happens once or twice a year, usually during report card conferences. |
Time commitment: approx. 10 hours / Fair Clearances required |
communications
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Communications - Communications Manager: This role assists the Secretary and President in planning a weekly HSA messaging calendar and creating the weekly HSA message. |
Time commitment: approx. 2 hours / week |
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Communications - Graphic Designer: We can always use more help creating flyers through our Canva account. |
Time commitment: approx. 3 - 5 hours / flyer Open position |
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Communications - Room Parent: Each classroom teacher has 1 - 2 room parents who send periodic messages from the Room Parent Coordinator to the parent / guardian class list, assist the teacher with projects as needed, and plan occasional class playdates and meetups. |
Time commitment: approx. 1 - 2 hours / month |
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Communications - Room Parent Coordinator: This role ensures each teacher has 1 - 2 room parents, crafts messages for room parents to send out, and coordinates between the HSA, administration, and room parents as needed. |
Time commitment: approx. 2-3 hours / month |
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Communications - Social Media Moderator: We need a new group of parents to help moderate the HSA Facebook page and possibly set up Instagram. One task involves scheduling occasional posts throughout the week, based on the weekly e-Pony. |
Time commitment: approx. 1 - 2 hours / week Open position |
| Communications - Translator: While the School District has employees who travel to schools to do translating work, the process can take a long time. We could use translators who are able to translate various flyers and communications on a much shorter timeline. | Time commitment: 1 - 2 hours / page |
| Communications - Website (Back-End): This role would work on the HSA website: creating and editing pages and volunteer forms. One task involves doing a weekly refresh, based on the weekly e-Pony. |
Time commitment: approx. 1 - 2 hours / week |
events
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Events - Ice Skating Chair: This role acts as liaison with the Penn Ice Rink and coordinates all of the details around the annual ice skating party, usually held in February or March. |
Time commitment: approx. 10 hours over 2 months Open position Clearances required |
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Events - Pancake Breakfast Chair: This role assists Dr. Kreidle with all the details needed to put on the Pancake Breakfast in February. Middle School students serve the food, and PAS teachers and staff run the kitchen. |
Time commitment: approx. 10 hours over 2 months Open position Clearances required |
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Events - Sadie Alexander Birthday Celebration Chair: Sadie Tanner Mossell Alexander's birthday is January 2, and there is a school-wide celebration event the first week back from winter break. |
Time commitment: approx. 4 hours over 2 months Open position Clearances required |
finance
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Finance - Assistant Treasurer: This role assists the Treasurer with the budget, banking, and as needed |
Time commitment: approx. 1 - 2 hours / week |
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Finance - Auditor: Per the HSA Bylaws section 20.1, the HSA must be audited once a year by a CPA (which can be very expensive) or an auditing committee of 3 or more non-board members. |
Time commitment: approx. 10 hours |
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Finance - Bookkeeper: This role assists the Treasurer in inputting donations and purchases into the correct categories in Membership Toolkit. |
Time commitment: approx. 2 - 4 hours / week |
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Finance - Cashier: This role assists the Treasurer in collecting, counting, and depositing cash. |
Time commitment: approx. 2 - 4 hours / week |
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Finance - School Gear Manager: T-shirts and school branded merchandise get ordered a few times a year. The manager also fulfills weekly orders. |
Time commitment: approx. 4 hours / order + 1 hour / week Clearances required |
fundraising
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Fundraising - Giving Tuesday Fundraising Chair: This role is active during October through early December in planning the fundraising strategy and messaging surrounding Giving Tuesday, our biggest fundraising appeal of the year. |
Time commitment: approx. 15 hours over 2 months |
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Fundraising - Musical Playbill Sponsorship Manager: This role is active from January to March and entails contacting businesses to renew their musical playbill ad sponsorships and soliciting new businesses to place ads. |
Time commitment: approx. 15 hours over 3 months Open position |
teacher appreciation
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Teacher Appreciation - Chair: Teacher & Staff Appreciation Week is usually the first week of May, and the chair(s) coordinate details such as ordering supplies and food, decorating, and making sure volunteers are set. |
Time commitment: approx. 10 hours over 2 months Clearances required |
