About HSA 'Jobs'

HSA Jobs require a bit more commitment than being on a Working Group as they involve managing a bigger task or performing a smaller task on a regular basis. Most jobs can be split up between two or more people. Below is a list of volunteer opportunities, descriptions, and estimated time commitment. Many jobs require having clearances. For more information, contact the vice president, or sign up HERE. Thank you!

5K

5K - Sponsorship Manager: This role is active from January to April and entails contacting businesses to renew their 5K T-shirt sponsorships and soliciting new businesses for sponsorship.

Time commitment: approx. 20 hours over 4 months

5K - Prize Manager: This role is active from February to May and entails contacting businesses to ask for prize donations and then collecting the prizes.

Time commitment: approx. 12 hours over 4 months

5K - Running Club Help: The running clubs need many parent volunteers, runners and non-runners, to motivate and keep kids safe crossing streets.

Time commitment: one day / week during spring club cycle (less than 2 months)

Open positions

beautification

Beautification - Chair: This role schedules and coordinates regular clean up sessions to keep the PAS grounds litter-free and safe.

Time commitment: approx. 3 hours / month

Open position

Clearances required

book fair

Book Fair - Chair: This role helps Dr. Kreidle set up, tear down, and run shifts during the Book Fair which happens once or twice a year, usually during report card conferences.

Time commitment: approx. 10 hours / Fair

Clearances required

communications

Communications - Communications Manager: This role assists the Secretary and President in creating, editing, and releasing the weekly HSA e-newsletter.	Time commitment: approx. 2 hours / week
Communications - Graphic Designer: We can always use more help creating flyers.	Time commitment: approx. 3 - 5 hours / flyer Open position
Communications - Room Parent: Each classroom teacher has 1 or 2 room parents who send periodic messages from the Room Parent Coordinator to the parent / guardian class list, assist the teacher with projects as needed, and plan occasional class playdates and meetups.	Time commitment: approx. 1 - 2 hours / month
Communications - Room Parent Coordinator: This role ensures each teacher has 1 - 2 room parents, crafts messages for room parents to send out, and coordinates between the HSA, administration, and room parents as needed.	Time commitment: approx. 2-3 hours / month
Communications - Social Media Moderator: We need parents to help moderate the HSA Facebook page and possibly set up Instagram. One task involves scheduling occasional posts throughout the week, based on the weekly e-Pony.	Time commitment: approx. 1 - 2 hours / week Open position
Communications - Website (Back-End): This role would work on the HSA website: creating and editing pages and volunteer forms. One task involves doing a weekly refresh, based on the weekly e-Pony.	Time commitment: approx. 1 - 2 hours / week

events

Events - Uniform Swap Chair: This role helps Dr. Kreidle plan and execute 2 uniform swaps over the summer.	Time commitment: approx. 8 hours over 2 months Open position Clearances required
Events - Ice Cream Social Chair: This role helps the board plan, coordinate volunteers, and purchase supplies for the annual Ice Cream Social, usually held on the second day of school.	Time commitment: approx. 8 hours over 2 months Open position Clearances required
Events - New Family Meet and Greet Chair: This event to welcome families new to PAS is usually held on the first day of school. This role helps plan, coordinate volunteers, and purchase supplies.	Time commitment: approx. 8 hours over 2 months Open position Clearances required
Events - Ice Skating Chair: This role acts as liaison with the Penn Ice Rink and coordinates all of the details around the annual ice skating party, usually held in February or March.	Time commitment: approx. 10 hours over 2 months Clearances required
Events - Pancake Breakfast Chair: This role assists Dr. Kreidle with all the details needed to put on the Pancake Breakfast in February. Middle School students serve the food, and PAS teachers and staff run the kitchen.	Time commitment: approx. 8 hours over 2 months Open position Clearances required
Events - Sadie Alexander Birthday Celebration Chair: Sadie Tanner Mossell Alexander's birthday is January 2, and there is a school-wide celebration event the first week back from winter break.	Time commitment: approx. 4 hours over 2 months Open position Clearances required

finance

Finance - Assistant Treasurer: This role assists the Treasurer with the budget, banking, and as needed	Time commitment: approx. 1 - 2 hours / week
Finance - Auditor: Per the HSA Bylaws section 20.1, the HSA must be audited once a year by a CPA (which can be very expensive) or an auditing committee of 3 or more non-board members.	Time commitment: approx. 10 hours
Finance - Bookkeeper: This role assists the Treasurer in inputting donations and purchases into the correct categories in Membership Toolkit.	Time commitment: approx. 2 - 4 hours / week
Finance - Cashier: This role assists the Treasurer in collecting, counting, and depositing cash.	Time commitment: approx. 2 - 4 hours / week
Finance - School Gear Manager: T-shirts and school branded merchandise get ordered a few times a year. The manager also manages inventory and determines when to sell gear.	Time commitment: approx. 4 hours / order + 1 hour / week Open position Clearances required

fundraising

Fundraising - Giving Tuesday Fundraising Chair: This role is active during October through early December in planning the fundraising strategy and messaging surrounding Giving Tuesday, our biggest fundraising appeal of the year.

Time commitment: approx. 15 hours over 2 months

Fundraising - Musical Playbill Sponsorship Manager: This role is active from January to March and entails contacting businesses to renew their musical playbill ad sponsorships and soliciting new businesses to place ads.

Time commitment: approx. 15 hours over 3 months

Open position

Fundraising - Field Capital Campaign Committee: The HSA is seeking fundraising committee members to work on a capital campaign to raise money for the field project.

Time commitment: this committee will form during spring 2025 and run through at least spring of 2026.

Open positions

teacher appreciation

Teacher Appreciation - Co-Chair: Teacher & Staff Appreciation Week is usually the first week of May, and the chair(s) coordinate details such as ordering supplies and food, decorating, and making sure volunteers are set.

Time commitment: approx. 10 hours over 2 months

Clearances required